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THE REGISTRY DEPARTMENT - AN OVERVIEW
The Registry is the heart of the University Administration from where administrative and academic service activities radiate into all arms of the University. It offers administrative and support services to Council, Joint Council/Senate, Senate, Administrative and Management Committees of the University as well as to other service departments such as the Bursary, Works Department, Physical Planning Unit, University Health Services, Internal Audit Unit, Academic Planning Unit, Legal Unit, Security Unit, University Library and the Offices of the Vice-Chancellor and the Deputy Vice-Chancellors. The Registry, therefore, serves the operational goals and objectives of the University as enshrined in the Act establishing the University.
The Registry is made up of the following divisions: Council, Establishments, Academic Office and Central Administration. Other Administrative Units within the Registry are Admissions Office and Endowment & Alumni Relations. The activities of these divisions are coordinated by the Registrar’s Office.
The Registry as the nucleus of the University’s administrative activities is manned by very high calibre staff to enhance its service delivery. In accordance with the University Act, the Registrar is the Head of the Registry. The Registrar is assisted by the various unit heads in the management and administration of the Registry. These are the Deputy Registrars, Principal Assistant Registrars, Senior Assistant Registrars and other staff.
The Registry as the engine room of Administration has been performing its roles effectively to achieve the objectives of the University. This has been made possible through a planned programme of developing its human capital. Such programmes include the Staff Development Award Scheme, Conferences, Seminars, Workshops etc. The current impressive performance of the Registry staff can be attributable to the systematic training, motivation and involvement of staff in the day-to-day running of the University. Recognising the Registry as the nerve centre of administrative activities, it is the dream of the University to develop the potential of the Registry staff to the fullest and thus make them the best among their peers.
The Deputy Registrar (Establishments) is responsible to the Registrar for the general management and administration of the Division. The main function of the unit relates to staff recruitment, management and general service matters. The Head of the Establishments Division oversees the two Sub-Units of Senior and Junior Staff Matters, including the Recruitments Sub-Unit under this Division. He assists the Registrar in servicing the Senior Staff Appointments and Promotions Committee and Staff Disciplinary and Appeals Committee. He holds the fort for the Registrar whenever the need arises and performs any other duty assigned by the Registrar from time to time.
ACADEMIC AFFAIRS DIVISION
The Deputy Registrar (Academic Affairs) is responsible to the Registrar for the management and administration of the Academic Affairs Division. The Division serves the Senate, Business Committee of Senate, Committee of Deans, Congregation, Academic Planning & Curriculum Committee, Examinations, Prizes & Scholarships Committee, Senate Research Grant Committee and Development Committee. In addition, the Division handles Students Records, Students’ Matriculation, Inaugural and University Lectures, Convocation Ceremonies, University Examinations, issuance of transcripts, statements of results and certificates, Academic staff Development Programmes, Learned Conference Scheme for Academic Staff and Time -Table & Room usages. The Deputy Registrar liaises with the Faculty Officers, the Postgraduate School and the Institute of Education. The Deputy Registrar (Academic), in addition to all the above, performs any other duty assigned by the Registrar.
CENTRAL ADMINISTRATION UNIT DIVISION
The Deputy Registrar (Central Administration) is responsible to the Registrar for the day-to-day management and administration of the Industrial & Labour Relations matters, Protocol, Endowment & Alumni Relations Unit, Staff Development & Career Services, Central Porters’ Lodge and Postal Services, Other duties include reception of new members of staff and their families, provision of appropriate accommodation for University guests, clearing University goods from various ports, obtaining passports and visas for senior members of staff and foreign students, dealing with immigration matters, procurement of air-tickets for staff and University guests, booking of air-flights (domestic and international) and certification of hotel and air-line bills for due payment.
He represents the Registrar at the Students’ Welfare Board, Students’ Disciplinary Committee, Governing Board of the Institute of Education, University Sports Committee and Library & Publications Committee. The Deputy Registrar is also charged with the responsibility of preparing the University Annual Report and investigation of cases involving thefts and burglaries. He represents the Registrar in a number of other Administrative Committees and performs any other duty that may be assigned to him.
The Deputy Registrar (Council) who is the schedule officer on Council matters is responsible to the Registrar and is charged with the responsibility of servicing the meetings of Council and its Committees. These Committees include the Finance and General Purposes Committee (F&GPC), Tenders Board, Investment Committee, Capital Projects Implementation Task Force, University of Ilorin Staff Housing Loan Implementation Committee, Audit Sub-committee of F&GPC and Physical Planning and Capital Works Committee. The Officer initiates due implementation of Council decisions and directives through the Registrar and performs any other duty assigned by the Registrar.
The Office, is headed by a Principal Assistant Registrar who is responsible to the Registrar for all administrative activities relating to the admission of Undergraduate, Diploma and Certificate students. The Admissions Office serves as Secretary to the University Admissions Committee which is the central clearing body. The Unit also handles the admission of candidates for the Remedial Programme run by the Centre for Remedial and Faculty Self-financing Programmes. It liaises between the University and the Joint Admissions and Matriculation Board (JAMB) on matters pertaining to undergraduate admissions.